MMPC COVID Protocols as of August 12, 2022

First, thank you for your input and patience as we work to design the most impactful and safe conference possible.

Over the last few months, we have surveyed our entire constituency, including a follow
up survey with our board and Signature Events Committee members this past week. The good news is that our organization is truly representative of the diverse perspectives in our nation. The bad news is that the opinions on how to most safely reenter can sometimes be diametrically opposed. Approximately 52% of our respondents voted for daily COVID testing protocols, while 48% voted against testing.

Our event planning experts will continue to monitor federal, state and local public health agency guidelines updates as it often literally changes daily. Based on your input and the best public health guidance, our plan is as follows:

  • Prior to our conference, all attendees must create a VOW account, and upload photo proof of a fully completed vaccine record, OR a negative COVID-19 PCR Test (results will not be accepted before Saturday, August 20th), OR a negative COVID-19 Rapid Antigen Test (results will not be accepted before Monday,
    August 22nd).
    Find the VOW link and other details below. No attendees will be permitted to enter without the above. A special pass from VOW will be issued when you check-in on-site, and must be worn to access conference areas in the convention center.
  • As an extra layer of safety for those who would like to do so, we are also offering daily on-site testing for those who would like to test daily and limit your daily interactions to those who have tested as well. A special wristband will be provided to those that take this extra precaution. Additional details can be found below.
  • We have modified our tradeshow floor and changed our meal service to include gourmet box lunches with hot and cold selections each day. The team knows I have a person aversion to boxed lunches, so we assure you these lunches will be fulfilling. Finally, we will have extra sanitation stations throughout the area.

Though your particular viewpoint may differ from our plan, please know that our staff, consultants, and committee have done our best to create a safe environment, to the fullest extent practicable, for all MMPC attendees, sponsors, staff, and volunteers. We look forward to a great conference!

 

Regards,

Michelle

Pre-Conference

  • All attendees must create a VOW account, and upload photo proof of a fully completed vaccine record, OR a negative COVID-19 PCR Test (results will not be accepted before Saturday, August 20th), OR a negative COVID-19 Rapid Antigen Test (results will not be accepted before Monday, August 22nd)
  • Attendees can use this link to create their accounts: VOW Link
    • Each attendee must have their own account with the correct first and last name.
    • Click on Create an Account and Upload ID
    • Follow required steps to COVID clear
  • All attendees must upload a Fully Completed COVID-19 Vaccine Record, or a Negative COVID-19 PCR Test, or a Negative COVID-19 Rapid Antigen Test
    • Negative COVID-19 PCR Test results will not be accepted before Saturday, August 20th, 2022 (no more than 72 hours before the first day of the conference)
    • Negative COVID-19 Rapid Antigen Test results will not be accepted before Monday, August 22nd, 2022 (no more than 24 hours before the first day of the conference)
  • What does VOW do with your info?
    • Data captured while on VOW Digital Health is used for the purpose of helping you set up an account and ensuring you are COVID-cleared prior to arrival. Images uploaded to VOW Digital Health will be purged after the event ends. Attendee information is not used for promotional purposes.

Day of Conference (Onsite Testing – Optional, but strongly encouraged)

We recognize that many of you want to limit exposure as you care for immunocompromised loved ones or are sensitive to those that do so. For those reasons and other reasons, you have no issue taking a daily test to protect yourself and others. We strongly encourage this extra step of precaution for everyone.

Onsite COVID-19 testing will be available each day of the conference. Testing will be opened from 7:00am – 3:00pm EST each day.

  • In addition to the vaccine record/negative test results uploaded to VOW prior to
    attending the conference, each attendee will have the option to take an onsite
    COVID-19 test before check-in/registration.
    o Note: Attendees must be cleared by VOW for optional onsite testing. If
    attendees arrive to the conference without being cleared by VOW, they
    are required to take a COVID-19 test onsite, then upload their results to
    VOW to be cleared.

    • The onsite tests will be rapid antigen tests conducted by pharmaceutical
      professional, which will take approximately 15 minutes to receive the
      results. If a test is positive, the medical staff will conduct a second rapid
      antigen test to verify the positive test result.
    • If a test is positive after the retest, regretfully, the attendee will not be
      allowed to participate in the conference.
    • Once a negative test result is provided, the attendee will receive a special
      wristband for the day.
    • The wristband will indicate to all conference staff and volunteers that the
      attendee has taken extra precautions and been provided a negative test
      result from the onsite COVID-19 rapid antigen test.
  • Once attendees have been VOW cleared and/or received their wristband for the day, they will be directed to the registration area where they will be able to checkin and/or register for the conference and receive their conference badge

In light of the current pandemic, all sessions, speakers, etc. are subject to change.